10 Essential Questions to Ask Your Wedding Caterer

Choosing the right wedding caterer is one of the most important decisions you'll make for your big day. The food and service can make or break your wedding reception, so it's crucial to ask the right questions during your consultation.

1. What is included in your catering package?

Understanding exactly what's included in the price is essential. Ask about:

• Food and beverages
• Service staff (waiters, bartenders, etc.)
• Tableware, linens, and decorations
• Setup and cleanup
• Gratuity and service charges

2. Can you accommodate dietary restrictions and allergies?

Most couples have guests with dietary restrictions. Ensure your caterer can provide:

• Vegetarian and vegan options
• Gluten-free alternatives
• Allergy-friendly dishes
• Halal or kosher options if needed

3. Do you offer menu tastings?

A menu tasting is essential before making your final decision. Ask:

• When can we schedule a tasting?
• Is there a cost for the tasting?
• How many people can attend?
• Can we customize dishes during the tasting?

4. What is your cancellation and refund policy?

Life happens, and sometimes plans change. Make sure you understand:

• The cancellation timeline
• Refund policies
• What happens in case of emergencies
• Force majeure clauses

5. How do you handle last-minute guest count changes?

Guest counts often fluctuate. Ask about:

• The deadline for final headcount
• How they handle last-minute additions or cancellations
• Pricing for changes

6. What is your experience with our venue?

If they've worked at your venue before, they'll know the layout, kitchen facilities, and any restrictions. Ask:

• Have you catered at our venue before?
• Are you familiar with the kitchen facilities?
• Do you have any venue-specific recommendations?

7. What is the timeline for the day?

Understanding the service timeline helps with planning:

• When will you arrive for setup?
• What time will food service begin?
• How long will each course take?
• When will cleanup be completed?

8. Can you provide references from past clients?

Speaking with previous clients gives you insight into their experience. Ask for:

• Contact information for recent clients
• Reviews or testimonials
• Photos from past events

9. What is your backup plan for equipment failures?

Things can go wrong, so it's important to know they're prepared:

• Do they have backup equipment?
• What's their plan if something breaks?
• Do they have insurance?

10. How do you handle special requests or customizations?

Your wedding should reflect your personality. Ask about:

• Custom menu items
• Family recipes
• Cultural dishes
• Presentation preferences

Remember, the best caterer for your wedding is one who listens to your needs, communicates clearly, and makes you feel confident about your choice. Take your time, ask all your questions, and trust your instincts!